Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

We are currently seeking a highly organized and detail-oriented Administrative Coordinator reporting to the Regional Operations Manager, New England, support management and members of our Boston office leasing brokerage team. The ideal candidate must be a proactive professional with strong MS Office Skills.  A positive attitude along with a high level of team spirit which is essential to our culture.   A minimum of two years of administrative experience in an office environment are also required.  This is an in-office role five days a week.

• Role will include general organization of the office, including conference rooms, kitchen, printers/copiers, inventorying and ordering supplies and coordination of maintenance service calls, and to liaise with the landlord on office maintenance issues

• Assist with coordinating various aspects of the firm’s operations support providing support to the local operations team including answering phones, greeting guests, overseeing that office areas are tidy and well organized, ordering office supplies, etc.
• Provide support to the team in technology applications, i.e., CRM, InDesign, Outlook, Word, Excel, PowerPoint and other company supported programs.
• Prepare and execute expense reports on a regular and timely basis.
• Create and maintain efficient information retrieval system within online file sharing programs.
• Perform clerical duties to include photocopying, mailing and scanning documents.
• Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Assist with troubleshooting local IT issues with direction from Operations Manager, IT consultants, coding and tracking accounts payables, booking conference rooms, managing mail and all deliveries, meeting arrangements as directed or as required (conference room bookings).
  
• Assisting with onsite events, general office administrative duties as required by the brokers and support the team in utilizing Outlook, HubSpot CRM and other data bases
• Conduct market information research through various sources including CRM and third-party databases such as RCA, CoStar, REIS, etc.
• Assist other teams, or business units, when required.

• Bachelor’s Degree or commensurate experience required.
• Minimum of 2 years of experience in an administrative support role.
• Proficient use of Microsoft Office Suite (Word, Outlook, Excel and PowerPoint), SalesForce, NetSuites.
• Positive attitude, always seeking to better our team and add value to our office.
• Polished, organized, efficient and detailed oriented individual.
• Ability to problem solve and demonstrates good judgement.
• Must be able to handle flexibility in task management while having a keen eye for detail.
• Assist with troubleshooting local IT issues with direction from Operations Manager/IT consultants.
• Coding and tracking accounts payables, booking conference rooms, managing mail and all deliveries.
• Handles meeting arrangements as directed or as required (conference room bookings)
• Assisting with onsite events, general office administrative duties as required by the brokers.
  
  

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving