Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

The Property Accounting Specialist is generally assigned to a portfolio of projects within our Property Accounting group. The general purpose of this job is to support Accounts Receivable and Accounts Payable and perform other duties as directed by the supervisory position. The individual will adhere to established policies and procedures, ensuring appropriate internal controls. 

Accounts Receivables:

• Review and post daily cash receipts
• Post NSF checks and payment reversals
• Run late fee report and process monthly late fees
• Run and distribute Tenants’ monthly statements
• Prepare monthly rental edits for the Property Managers’ review
• Record monthly tenant rental charges
• Process security deposit receipts, forfeits, application and refunds
• Process open credit refunds and other refunds and apply open credits to charges
• Prepare/enter and/or review/post billing adjustments
• File A/R activity by project in monthly folders
• Review lease abstracts against lease documents and enter into accounting system

Accounts Payables:

• Perform data input of approved and coded vendor invoices and check requests
• Confirm and approve vendor codes, invoice numbers and invoice dates
• Review invoices for Property Manager and Accountant approvals
• Run edit report to review accuracy of data entry
• Process security deposit refunds
• Process manual checks
• Process other refunds and open credit reimbursements
• Review and approve AP vendor invoices for property number, coding, description and approvals
• Cut vendor checks
• Match checks with vendor invoices, confirming accuracy of vendor payee and address
• Attach remittance to check
• Process voided checks
• Coordinate with Property Accountant for approval of funds
• Coordinate with Property Accountant for release of checks as needed
• Coordinate new vendor information with Accounts Payable Manager
• File A/P Activity by project in monthly folders
• Adding new vendors with receipt of proper documentation. Obtaining missing documentation as necessary.
• Assist in year-end preparation of 1099’s as needed
• Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late paymen

Education and/or Experience:

• High School diploma required
• Minimum two years of work experience with A/R in either residential or commercial management industry – THIS IS A REQUIREMENT TO APPLY
• Preferred: Completion of college-level accounting courses

Communication Skills:

• Ability to effectively present information and respond to questions from Property Managers, Controllers, Accounting Managers and Property Accountants
• Requires a positive attitude and good interpersonal skills
• Strong verbal and written communication skills
• Requires a high-level commitment to customer service, whether co-workers or clients

Mathematical Skills:

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to compute rate, ratios and percentages
• Reasoning Ability:
• Ability to identify and solve problems with limited information
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to work independently
• Ability to work in a high-volume arena
• Requires good organizational skills
• Requires attention to detail
• Requires an openness to new ideas and procedures (flexibility)

Computer / Equipment Skills:

• Requires 10-key by touch
• Demonstrates proficiency in excel
• Proficient with various computer software programs such as Adobe, Microsoft Office, MRI, Yardi, Kardin – PREVIOUS MRI OR YARDI EXPERIENCE IS A REQUIREMENT TO APPLY
• Experience with a Windows environment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving