Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Avison Young is looking for a Lease Administrator to perform lease administration functions for various clients.   This person must understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of clients’ lease information.  Position location is flexible.

• Abstract leases relative to client specific lease information including various clauses and options as well as free rent, prepaid rent, security deposits, etc.
• Data entry and validation of new lease information into lease administration database
• Ongoing maintenance of database lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc.
• Update recurring charges (rents, CAM estimates, etc.)
• Review CAM and other escalations & real estate tax invoices
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Continuous monitoring, tracking, and reporting of critical dates to client.
• Ensure accurate reporting and reconciliation of information, and foster critical relationships our clients.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Create rent variance report for rent payment processing as necessary.
• Set-up and maintain reminders for portfolios.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed)
• Review client estoppels and provide comments on issues or errors (if applicable).
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Attend database training as necessary.
• Other duties as assigned.

• Minimum of Associates Degree with related business focus from accredited institution; prefer Bachelor’s Degree with degree focus of business administration or other related area. Equivalent combination of education and years of business experience may be considered.
• Years of Experience: 2 - 4 Years
• Visual Lease, Lease Harbor, Tango, Lease Accelerator, Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Ability to calculate intermediate figures; conduct financial analysis
• Ability to comprehend, analyze, and interpret complex documents
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
• Work independently and within a team to build relationships and interact effectively with business partners and clients.
• Multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Willingness to take on new challenges, responsibilities, and assignments.

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving